We help nonprofits stay organized, compliant, and ready for growth. Our nonprofit bookkeeping services track every dollar and prepare clean records for reporting. We also handle Form 990 so you stay in good standing with the Internal Revenue Service. Simple process. Clear reports. No stress.
What Is Nonprofit Bookkeeping
Nonprofit bookkeeping tracks income, expenses, and funds. It helps you stay compliant and show how money is used. Clean records help with grants, audits, and board reports. Strong bookkeeping keeps your nonprofit in control.
Why Nonprofit Bookkeeping Matters
Bad records cause problems fast. You can lose funding or miss filings. Good bookkeeping keeps you ready for Form 990 and reports. It also builds trust with donors and leaders.
What Is Included in Our Services
We handle your books from start to finish. You get clear numbers and clean reports every month.
Monthly Transaction Tracking
We record and organize all income and expenses.
Financial Reports
We create reports that show how your nonprofit is doing.
Fund Tracking
We track grants and restricted funds the right way.
We prepare and review your annual filing.
Nonprofit Bookkeeping Services in Winston-Salem NC
We serve nonprofits in Winston-Salem and across the U.S. We support small teams that need clear systems. Our goal is to help you stay organized and ready for funding
Who Benefits from Our Bookkeeping Services
We work with small and growing nonprofits that need clean, organized financial records.
Who We Help
We work with small to mid-size nonprofits that need structure and support.
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New nonprofits
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Growing charities
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Community groups
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Nonprofits behind on bookkeeping
Our service is perfect for:
Nonprofit founders and executive directors
Save time and avoid bookkeeping stress while keeping your organization compliant.
Boards and finance committees
Get clear reports that make decision-making easy and transparent.
Program managers
Track funds and expenses for each program without headaches.
Common Bookkeeping Problems We Solve
Track funds and expenses for each program without headaches. Visit our Nonprofit Resources page for Digital tools for nonprofits.
Books are behind
Missing or unorganized transactions create confusion and risk.
Reports are unclear
Board and donors can’t understand program costs or outcomes.
Program tracking is difficult
Fund usage and grants get mixed up, making compliance harder.
Time and stress overload
Leaders spend hours reconciling books instead of running their mission.
How Our Bookkeeping Services Work
Step 1: Book a Call
We discuss your nonprofit’s needs and challenges.
Step 2: Review Your Records
We review your current books, identify gaps, and fix errors.
Step 3: Fix Issues & Organize
We clean your transactions, set up programs, and categorize expenses.
Step 4: Ongoing Compliance- Monthly/Quarterly Bookkeeping
We track and update your records each month.
Step 5: Reports and Review
We send reports and explain what they mean.
Step 6: Year-End Filing
We prepare your Form 990 and keep you compliant.
Nonprofit-Focused
We only work with nonprofits, so we understand their unique financial needs.
Transparent Reports
Every report is clear and easy to read, helping boards and donors.
Affordable Pricing
No surprises. Know exactly what you pay each month.
Program Tracking Expertise
We set up and manage programs, grants, and restricted funds accurately.
Nonprofit bookkeeping services help small charities track programs, manage grants, and maintain compliance.
Proper bookkeeping ensures your board and donors can trust your reports.
We provide monthly bookkeeping, reconciliations, and reports tailored for nonprofit needs.
Nonprofit Bookkeeping Services
Bear Packages
Terms & Conditions: By purchasing any Bear Bookkeeping service, you agree to provide accurate financial information and understand that services are delivered based on the package selected.
Refund/Exchange Policy: All sales are final; no refunds, exchanges, or partial credits are provided.
Cub
150
Every month
+$135 Setup Fee
For small or newly established nonprofits with minimal transactions.
Valid until canceled
Monthly bookkeeping
Bookkeeping up to 50 transactions per month
Bank & credit card reconciliation up to 2 accounts
Receive Monthly Newsletter
Papa Bear
500
Every month
+$135 Setup Fee
Designed for medium-sized nonprofits with a moderate volume of transactions.
Valid until canceled
Access to Member Forum
$500 Monthly
Bank & credit card reconciliation (up to 6 accounts)
Recording of up to 150 transactions per month
Budget tracking and reporting
Expense categorization for Form 990
Receive Monthly Newsletters
Best Value
Mama Bear
300
Every month
+$135 Setup Fee
For growing nonprofits that need more hands-on bookkeeping support.
Valid until canceled
$300 Monthly
Bank & credit card reconciliations (up to 4 accounts)
Recording of up to 100 transactions per month
Donation tracking and monthly reporting
Expense categorization for Form 990
Free Consultations Monthly
Monthly Newsletters
Grandpa Bear
750
Every month
+$135 Setup Fee
For established nonprofits needing comprehensive bookkeeping without the extras.
Valid until canceled
$750 Monthly
Free Consultations Monthly
Unlimited Bookkeeping Questions
Bank & credit card reconciliations up to 8 accounts
Recording of up to 200 transactions per month
Donation tracking and reporting
Budget tracking and monitoring
Year-End Form 990 preparation assistance
Expense categorization for Form 990
Monthly Newsletters
Black Bear
1,000
Every month
+$135 Setup Fee
For large nonprofits managing a significant volume of transactions and donations.
Valid until canceled
$1000 Monthly
Bank & credit card reconciliations (up to 10 accounts)
Recording of up to 250 transactions per month
Donation tracking and reporting
Budget tracking and monitoring
Year-End Form 990 preparation assistance
Ongoing support with donation tracking systems
Expense categorization for Form 990
Monthly Newsletter
Polar Bear
1,250
Every month
+$135 Setup Fee
Designed for nonprofits with complex financial needs requiring detailed oversight.
Valid until canceled
Bank & credit card reconciliations (up to 12 accounts)
Recording of up to 300 transactions per month
Advanced donation tracking and reporting
Budget tracking and monitoring
Year-End Form 990 preparation assistance
Ongoing support with donation tracking systems
Expense categorization for Form 990
Quarterly review and reporting
Exclusive Bear: Bronze
750
Every 3 months
+$150 Setup Fee
Quarterly cleanup for nonprofits wanting consistent oversight throughout the year.
Valid until canceled
One-Time Fee: $750 per quarter
Detailed review and cleanup of records every three months
Reconciliation of all accounts
Ongoing support and advice on bookkeeping improvements
Exclusive Bear: Gold
1,500
+$135 Setup Fee
Annual cleanup and Review for nonprofits needing periodic maintenance.
Valid for one month
One-Time fee: $1,500
Review and cleanup of records at year-end
Reconciliation of all accounts
Year-end Form 990 preparation assistance
Organization of financial data for smooth year-end reporting
Exclusive Bear: Silver
1,000
Every 6 months
+$135 Setup Fee
Semi-Annual Cleanup for nonprofits requiring less frequent maintenance.
Valid until canceled
One-Time Fee: $1000
Comprehensive review and cleanup of records every six months
Reconciliation of all accounts
Recommendations for improving bookkeeping practices
Exclusive Bear: Platinum
3,000
+$135 Setup Fee
Comprehensive cleanup for established nonprofits needing advanced bookkeeping support.
Valid for one month
One-Time Fee: $3,000
Full review and cleanup of records for accuracy
Reconciliation of all accounts
Correcting and organizing past financial data
Setup of improved bookkeeping systems for future use
Year-end Form 990 preparation and filing
Organization of financial data for smooth year-end reporting
Choose your pricing plan
Find one that works for you